1. Efficiency

The office staff can easily locate and use the records properly without any delay under good filing system. This leads to savings in time and brings efficiency in office operations.

2. Ready Reference

Filing arrangement helps the office staff to refer the relevant papers and documents very quickly. Customers do not like to be asked to supply copies of the earlier communication but they can only indicate invoice number and/or reference number with date.

3. Protection

A good filing system protects the documents from possible loss or damage.

4. Planning

The business policy can be framed and planning of the project can be done by referring past records by the management, Hence, the documents provide a basis for future planning.

5. Better Control

The process of control is facilitated by good filing system. All the incoming and outgoing letters are properly checked and quick disposal of letter is possible if immediate attention is required by any letter.

6. Quality Decision

Filing enables the executives to take quality decision at time.